Accurate record-keeping is a legal requirement.

Use our simple tools and templates to ensure you’re meeting your obligations.

Get record-keeping right

Use the information on this page to understand how to do pay slips and record-keeping.

We recommend you:

  • Understand the essentials: read the information on this page to get the basics.
  • Get the full picture: use the links back to our main website if you want to know more.
  • Take our free training: we have free online training (under 25 minutes) for you to upskill in record-keeping obligations: Record-keeping and pay slips.

Pay slips

Pay slips help ensure employees know how much they’re being paid. They also help make sure you keep accurate and complete records.

Key points

  • Pay slips have to be given to an employee within one working day of pay day, even if an employee is on leave.
  • A pay slip is a record containing the employee’s information like:
    • name
    • gross and net pay (pay before and after tax)
    • hours worked
    • other workplace information.
  • Pay slips can be in either electronic form or hard copy – electronic pay slips must have the same information as paper pay slips.

Resources and tools

  • More information: learn more about pay slips (and what must be included on them) from our Pay slips page.
  • Online training: dedicate 25 minutes to doing free and easy online training on pay slips via our Record-keeping and pay slips course.
  • Template: access free templates (including a pay slip template) from our Pay slips and record-keeping section.


In addition to pay slips, you need to keep accurate and up-to-date records about your staff.

Key points

  • You’re required to keep worker records covering:
    • pay
    • hours of work
    • leave
    • other workplace information.
  • You need to keep time and wages records for 7 years.
  • It’s unlawful for employers to make or keep employment records that they know are false or misleading.
  • Employee records are private and confidential – only an employer, payroll staff, the employee and authorised individuals (such as an accountant) can access the records.

Resources and tools

More information for small business